SOUTHWELL u3a
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Guidance for welcomers

We are very keen to ensure that all members, prospective members and visitors continue to experience a warm welcome to the monthly meetings especially as our U3A increases in size.

 The main task of a ‘Roving Welcomer’ is to help a new, recently-joined member or visitor over that daunting experience of joining us for the first time or arriving in a crowded ‘buzzing’ hall and not seeing anyone familiar.  Meeting them at the door, pointing out where the meeting is, where to register, where to find Newsline etc and also who is who, helps them over this hurdle.  As committee members are dealing with their own particular preparatory tasks such as registration, group coordination, speakers and fees, the wider Welcomer Team’s support by helping to get the hall ready for the meeting, preparing and serving refreshments, putting up notices, laying out Newsline etc is an invaluable contribution to the success of our aim to continue as a friendly welcoming U3A.  New members will be given badges with a spot in the corner so that you can see at a glance that they are fairly new. They are encouraged to remove the spot when they feel comfortable!
​
 Welcomers are encouraged to support by wearing a ‘Welcomer – here to help’ sash which are available near the Sports Hall Entrance then to:
  • greet people as they arrive at the door
  • direct people to registers or ‘new membership’ table
  • explain procedures to new members (as necessary) - format of meetings, organisation of room and circulation etc
  • point out committee members and officers reminding members to pick up Newsline.
 
During the time before the formal meeting starts, during the refreshment break and after the meeting all Welcomers can help by:
​
  • talking to new members/visitors- especially if they are looking ‘lost’ (newly joined members have a blue spot on their badge)
  • explaining group sheets- encouraging them to consider joining by noting the contact number for the group leader
  • making sure they are introduced to people
  • sitting next to someone who looks lonely
  • making sure people feel included.
  • (being always mindful that some folks like to sit on their own- or reflect quietly!​
  © Southwell U3A                                                                 Reg'd Charity No. 1132337                
​                                          
Southwell Minster photo courtesy of  www.buildingpanoramics.com
SITE MAP
  • Home
    • AGM 2023
    • Monthly Meetings >
      • Location of Monthly Meetings
      • Guidance for welcomers
      • Speakers at Past Meetings
    • Members' Portal
    • News, Events & links to good causes
    • The U3A in Britain
    • The U3A in Nottinghamshire
  • About Us
    • About Us
    • FAQs
    • How to join >
      • How to Join us
      • Application Form
    • Information for New Members
    • Insurance
    • Our Constitution
    • Our Policies
    • Committee
    • A Guide to Ageing Well
  • Contact us
  • Activities & Interest Groups
    • List of Interest Groups
    • Interest Groups >
      • Newly proposed groups & Starting a New Group
      • How to join a Group
    • Concert Trips
    • Events & Social Activities
    • Workshops >
      • IT Support Group
  • Members' Area
    • Contacts: Committee and other postholders
    • Newsline for Members
    • Interest Groups, Group Leaders and Monthly Calendar
    • Group Activities Timetables
    • Group Leaders' Handbook (Web version)
    • Trips and Social Committee
    • Venues
  • Beacon
  • Guidance Notes & Forms
    • Equipment available for Group use
    • Guidance: Group Expenditure
    • Risk Assessments
    • Guidance for trip organisers
    • Guidelines for Trippers doc
  • U3A Office
  • Links
    • Links to U3A Sites
    • Computer Training Manual
    • Links to Volunteering Opportunities
    • News >
      • News Jan - June 2021
      • News Archive - 2016 >
        • News Archive 2018 >
          • News Oct - Dec 2018
          • News July Sept 2018
          • News April - June 2018
          • News Jan - March 2018
      • News April - June 2020
      • News Jan - March 2020
      • News Oct - Dec 2019
      • News July - Sept 2019
      • News April - June 2019
      • News Jan - March 2019 >
        • Lockdown Challenge >
          • Previous Annual General Meetings
    • News Archive 2017 >
      • News Jan -March 2017 >
        • Diary for 2017
        • Christmas 2021
        • Xmas Zoom Party 2020
      • Senior Citizens Fair - Sept 2019
      • News Oct - Dec 2017
      • News July - Sept 2017
      • News Apr - June 2017
    • Adult Learning Courses
  • Site Map
  • Archived Pages
    • Trips Archive